The Consulate General of Finland in Hong Kong and Macao is looking for a full-time Assistant starting in May 2019. This is an important and dynamic administrative position supporting the Consul-General and the Consulate General’s team in a secretarial and administrative role contributing to the smooth operation of the office.
Duties will include:
Secretarial and administrative support for the Consul-General. Managing the schedule of the Consul-General including arranging travel, scheduling and arranging external and internal meetings, arranging official functions (lunches, dinners, receptions, etc.) and issuing invitations, reconciling expenses, collecting and preparing background information and materials for meetings including presentations.
Arranging visits of delegations
Assisting with planning and organizing seminars and events
Maintaining contacts with Hong Kong and Macao officials and authorities as well as with other Consulates, Finnish companies and media
Preparing official correspondence
Keeping electronic filing up to date
Additional tasks required by the Consul-General or the Deputy Consul-General
Leave cover for the Office Assistant
The successful candidate should have:
Higher Diploma or above in any discipline;
Minimum of 2+ years of relevant full-time work experience as a secretary or a personal assistant with a Consulate or an international company;
Excellent English and Cantonese (written and spoken), knowledge of Finnish is an asset;
Advanced Microsoft Office skills particularly in the use of Word, Excel, PowerPoint and Outlook;
Excellent administrative and organisational skills, with the ability to deliver high quality work with pace;
High self-motivation, a flexible and resilient attitude, proactive and able to work independently as well as in a team;
Strong inter-personal and networking skills.
Interested applicants are requested to send an application letter and their Curriculum Vitae by e-mail to: email@example.com.
Applications should be received by 26 April 2019 and be titled "CG Assistant".